Privacy Notice

Purpose of the Privacy Notice

This privacy notice explains how the University of the West of England, Bristol (UWE Bristol) collects, manages, and uses your personal data for the purpose of Project Zulu. ‘Personal data’ means any information relating to an identified or identifiable natural person (the data subject).

This privacy notice adheres to the General Data Protection Regulation (GDPR) principle of transparency. This means it gives information about:

Why are we processing your personal data?

A registration process is included in the resources section of the website to ensure that these resources are only accessed by appropriate users. The registration data gathered provides us with a record of who is accessing the resources, and may be used to determine which resources are added in the future. Individuals who register may be contacted by Project Zulu solely in direct relation to Project Zulu.

As a data controller we are committed to protecting the privacy and security of your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 (or any successor legislation) and any other legislation directly relating to privacy laws that apply (together “the Data Protection Legislation”). General information on Data Protection law is available from the Information Commissioner’s Office (

How do we use your personal data?

We will only process your personal data when the law allows us to. In addition, we will always comply with UWE Bristol’s policies and procedures in processing your personal data.

You can find out more information about lawful bases at the following webpage:

We will always tell you about the information we wish to collect from you and how we will use it. We will not use your personal data for automated decision making about you or for profiling purposes.

What data do we collect?

In order to enable users to access our online Educator Resources, we collect name, telephone number, email, whether the user is a UWE academic, project lead, or school educator. In the case of the latter, we ask for the name of the school. We also give the option to upload a photo.

Who do we share your data with?

The data gathered is for the exclusive use of Project Zulu, and is not shared with any third party.

How do we keep your data secure?

We take a robust approach to protecting your information with secure electronic and physical storage areas for data with controlled access. Access to your personal data is strictly controlled on a need to know basis and data is stored and transmitted securely using methods such as encryption and access controls for physical records where appropriate.

Alongside these technical measures there are comprehensive and effective policies and processes in place to ensure that those who process your personal information are aware of their obligations and responsibilities for the data they have access to.

By default, people are only granted access to the information they require to perform their duties. Mandatory data protection and information security training is provided to staff and expert advice available if needed.

How long do we keep your data for?

We will only retain your personal data for as long as we need it to carry out the purposes in this notice.

Please see our University Records Management Policy and Records Retention Schedules for more detailed information. These are available by contacting our Data Protection Office at

Your Rights and how to exercise them

Under the Data Protection legislation, you have the following qualified rights:

(1) The right to access your personal data held by or on behalf of the University;

(2) The right to rectification if the information is inaccurate or incomplete;

(3) The right to restrict processing and/or erasure of your personal data;

(4) The right to data portability;

(5) The right to object to processing;

(6) The right to object to automated decision making and profiling; (7) The right to complain to the Information Commissioner’s Office (ICO)

To protect your privacy and the privacy of others, we will verify your identity before giving effect to your rights. To exercise any of your rights please contact the Data Protection Officer.

How to contact us

We will always respond to concerns or queries you may have. If you wish to exercise your rights or have any other general data protection queries, please contact UWE Bristol’s Data Protection Officer (

For further information relation to Project Zulu contact:

University of the West of England,
Room 2P5, Coldharbour Lane,
Bristol, BS16 1QY
+44 (0117) 328 1403